About BBC Policies & Downloads

Severe Weather Policy
Facility Use Policy (including Weddings)
Wedding Policy

Severe Weather Policies

In case of inclement weather, we have two primary concerns: your safety and good communication.

Please check this site for updates or call 324-6173 to check our event cancellation line.

Our ongoing Inclement Weather Policy is as follows:

Procedure

Closing of the church office. In those instances where severe weather hinders normal operation of the church office, the following guidelines will be used:

  1. Unless the office is closed on decision of the Associate Pastor or their delegated representative, each employee is expected to get to work in a timely but safe manner. If the decision is made to close the office, employees will not need to use vacation time or unpaid time off.
  2. Any decision on closing the office or delay of the office’s opening will be made as soon as is practical by the Associate Pastor or their delegated representative, and that information will be placed on the church voicemail system. To confirm the opening or closing of church offices, employees are expected to check their voicemail.
  3. No employee is to subject themselves to unnecessary danger in order to get to work. The underlying policy of the church, however, is no work, no pay. An employee who chooses not to try to come to work on a day when the office is open may take a vacation day or unpaid time off.
  4. In the event the office is closed, the Associate Pastor or their delegated representative will notify the Communications Director so this information can be posted to the Event Cancellation (324-6173) vmail box and website.

Cancellation of BYCS

Brentwood Young Children's School follows the decision of Williamson County School system. If WCS cancels classes, BYCS will not meet. If WCS begins late, BYCS will open at 10:00 A.M. If WCS closes early, BYCS will close 30 minutes after high school and middle school which would be 30 minutes before elementary school. In the event of closing early, the car pickup line will not run. Please come inside to pick up your child. This information will be posted on the Event Cancellation line at 324-6173 and on our website.

Cancellation of scheduled activities

In case of inclement weather, we have two primary concerns: the safety of our members and good communication.

  1. When inclement weather begins on Saturdays or weekdays other than Wednesday evening, a decision will be made by the minister responsible for the activity in collaboration with the Facilities Manager and the event leaders. A decision will be made no later than 1:00 p.m.whether to cancel activities.
  2. The minister responsible for the activity must call the Communications Director who will post the information on the Event Cancellation line at 324-6173 and on the website. It is the responsibility of the ministers and their lay leaders to check the phone line and website and communicate this information with the participants of their activities.
  3. In the event inclement weather begins while activities are in process, a decision will be made by minister responsible for the activity in collaboration with the Facilities Manager. For large activities decision will be announced to the members over the Emergency Fire System Intercom, which is located in the Facilities Management office. For small activities the minister responsible for the activity must contact the Facilities Manager in order to secure the building.

Cancellation of Sunday and Wednesday Night activities

In case of inclement weather, we have two primary concerns: the safety of our members and good communication.

  1. When inclement weather begins on a Sunday or Wednesday, the Associate Pastor, or his delegated representative, will seek input from the Facilities Manager concerning the accessibility of the church premises as well as the overall condition of Williamson County. A decision will be made by 1:00 p.m. on Sundays and 1:00 p.m. on Wednesdays whether to cancel activities. If activities are cancelled all ministries must adhere to this policy for the safety of participants and security of the building.
  2. The Associate Pastor will call the Communications Director who will post the information on the Event Cancellation line at 324-6173 and on the website. It is the responsibility of the ministers and their lay leaders to check the phone line and website and communicate this information with the participants of their activities.
  3. In the event inclement weather begins while activities are in process, a decision will be made by Associate Pastor in collaboration with the Facilities Manager. The decision will be announced to the members over the Emergency Fire System Intercom, which is located in the Facilities Management office.

Cancellations of Sunday morning activities

In case of inclement weather, we have two primary concerns: the safety of our members and good communication.

  1. When inclement weather begins on Sunday morning, the Associate Pastor, or his delegated representative, will seek input from the Facilities Manager concerning the accessibility of the church premises as well as the overall condition of Williamson County. A decision will be made by 6:00 a.m. Sunday morning whether to cancel services. If activities are cancelled all ministries must adhere to this policy for the safety of participants and security of the building.
  2. The Associate Pastor will call the Communications Director who will post the information on the Event Cancellation line at 324-6173 and on the website. It is the responsibility of the ministers and their lay leaders to check the phone line and website and communicate this information with the participants of their activities.
  3. In the event inclement weather begins while activities are in process, a decision will be made by Associate Pastor in collaboration with the Facilities Manager. The decision will be announced to the members over the Emergency Fire System Intercom, which is located in the Facilities Management office.

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Facilities

Learn about our policies regarding the use of church facilities for weddings and other events.

We, the body of believers called Brentwood Baptist Church, have been blessed through prayer, sacrificial giving and diligent effort to occupy the facilities at 7777 Concord Road. These facilities will enable us to continually focus on our mission…..Connecting people to Jesus Christ through relationships, discipleship and worship. The rapid expansion of BBC has necessitated that we expand and formalize church policies.

These procedures are not designed to make it more difficult to administer our programs, rather they will help us use our resources in the most efficient way possible to better support our expanding ministries. In addition, we need to ensure that we have taken the necessary precautions to limit our liability in areas such as fire safety and security. It will be the responsibility of each staff member to communicate these polices to the members of the congregation assisting with facility usage. Because we receive a large volume of requests to use our facility, we can only consider events that help carry out the stated mission, vision, & values of Brentwood Baptist Church.

We must, as caretakers of the Lord’s house, take proactive steps to ensure that the:

  • ministries of our church have adequate facilities, resources, and time to meet our ministry goals.
  • users of our facility meet our stated mission, vision, values.
  • facilities are protected against loss or misuse by all users.
  • policies are followed by all users.
  • life of our facilities is extended through a proper and proactive maintenance replacement and purchasing program for additional equipment and furnishings.
  • users of our facility complete and follow up with any necessary forms and documentation.

The Facility Management Office and Staff Leadership Team will assist with these objectives and oversee the use of our facility. They also reserve the right to change scheduling and use of the building at any time.

Wedding Policies/Forms

If you're interested in scheduling a wedding at Brentwood Baptist, either the BRIDE or GROOM must be members or regular attenders of this church. Verification of regular attendance requires a letter from a Brentwood Baptist minister.

For non-members whose parents are members of Brentwood Baptist, special consideration will be made by the wedding committee in those cases.

Rental Fees: 
Baskin Chapel - $1,000 
Worship Center - $1,200 
Security Deposit (in addition to the rental fee) - $500

A security deposit is required before a wedding can be entered into our scheduling system. The deposit will be refunded 10-20 days after the wedding if no damage has been done to any venues used.

For more information, to schedule a consultation, or to continue the process of scheduling a wedding, please contact David Hayes at 615.324.6110.

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